Tung Ying TSE

Assisting in supervising and coordinating school administrative matters which include:

• supporting the operation of the SMC/IMC (such as communicating with school managers and relevant parties, preparing documents for meetings, drafting minutes of meetings, assisting in election and registration of school managers, coordinating school-based, joint-school or school sponsoring body-based training for school managers, and seeking advice based on school operational needs);
• assisting in the executive functions of financial resource management (such as procurement of goods and services, handling school trading operations, acceptance of donations, budgeting and financial control, accounting and maintenance of records) and human resource management (such as staff appointment, regrading, promotion and acting appointment, termination of employment, leave arrangement and salary assessment);
• supervising and managing duties of non-teaching staff;
• assisting in reviewing school-based mechanisms, internal administrative arrangements and requirements (such as handling of school complaints, crisis management, parent education, maintenance of school premises and safety issues);
• assisting in handling of routine school administrative matters;
• liaising with stakeholders of the school; and
• assisting the Principal as a School Secretary (September 2012- August 2019).

• All kinds of clerical duties include minutes-taking, EDB correspondence, record of teachers' attendance and lesson re-scheduling, preparation of tests/examinations/events, data entry, generation of reports, etc.
• Maintaining filing system and organising documents for easy retrieval of information.
• Supporting the School General Office with timely completion of daily tasks, ensuring smooth office operations.
• Managing incoming calls, answering enquiries, directing callers to appropriate personnel or taking detailed messages when necessary.