Yip Hoi Yan
Tin Shui Wai,Hong Kong
Summary
8+ years of event planning and operations experience. Highly organized, detail-oriented, and results-driven, with proven capability in end-to-end coordination, multi-tasking, and leading teams to deliver consistent service quality. Strong collaboration with Event Directors to ensure smooth execution for large-scale events, from planning and logistics to on-site delivery and cost management.
Overview
8
8
years of professional experience
Work History
Senior Event Manager
JW Marriott Hotel Hong Kong
10.2024 - Current
- Handle large-scale events, including 120 one-on-one meeting rooms and outside catering for up to 2,000 guests.
- Managed end-to-end operations for catering events, MICE conferences, and outside catering, ensuring quality and timely logistics.
- Led event teams of up to 10, collaborating with Event Director to coordinate and execute successful events.
- Collaborated with chefs and culinary teams on menu planning and food preparation flow, ensuring catering met event requirements.
- Implemented cost control measures for event budgeting and expenses. and review P/L monthly and cooperate with vendors (AV, floral, dedicated line) on yearly package.
Assistant Event Manager
JW Marriott Hotel Hong Kong
09.2021 - 09.2024
- Coordinated wedding logistics and oversaw catering services to ensure seamless event execution, organised outside catering events for diverse clientele, and managed MICE group events to align with business objectives.
- Developed event planning outlines and logistics to enhance collaboration with customers and departments.
- Conducting site inspections, providing prompt and accurate information to organisers.
Operation Officer
Hong Chi Association Social Enterprise office
08.2020 - 09.2021
- Trained individuals with disabilities in food and beverage industry skills at a local training centre.
- Managing a training restaurant and café at Tai Kwun.
- Managing office support service team at FWD and farm team for garden maintenance works.
- Handled complaints from clients and parents of individuals with disabilities at the training centre.
Events Coordinator
Hyatt Regency Hong Kong Tsim Sha Tsui
06.2019 - 08.2020
- Managed administrative documents for events, including event orders, floor plans, vendor orders, and menu requests, ensuring seamless execution.
- Compiled rooming lists for event attendees, ensuring accurate room allocation and facilitating smooth check-in process.
Events Coordinator (Cross training) & Banquet Coordinator
Hong Kong Ocean Park Marriott
06.2018 - 06.2019
- Assisted director of events to plan the large scale of events.
- Handled administrative works e.g. prepare BEO, floor plan, event forecasting report.
- Handled the logistic of internal events and small scale meeting.
- Being a wedding butler and serving head table.
- Prepare operational documents, e.g. food card, guest list.
Education
Bachelor of Arts (Honours) - Hotel Operations Management
Technological and Higher Education Institute of Hong Kong (THEi)
07-2018
MSc - Marketing Management
Hong Kong Polytechnic University
04-2023
Skills
- Event management
- Catering operations
- Logistics planning
- Budget management
- Team leadership
- Risk assessment
- Problem solving
- Client relations
Custom
Native in Cantonese, Proficient in English, Proficient in Mandarin, Proficient in Microsoft Office (Word, Excel and PowerPoint), Canvas, Opera of Hotel system, AI system: AI Canvas, POE
Timeline
Senior Event Manager
JW Marriott Hotel Hong Kong
10.2024 - Current
Assistant Event Manager
JW Marriott Hotel Hong Kong
09.2021 - 09.2024
Operation Officer
Hong Chi Association Social Enterprise office
08.2020 - 09.2021
Events Coordinator
Hyatt Regency Hong Kong Tsim Sha Tsui
06.2019 - 08.2020
Events Coordinator (Cross training) & Banquet Coordinator
Hong Kong Ocean Park Marriott
06.2018 - 06.2019
Bachelor of Arts (Honours) - Hotel Operations Management
Technological and Higher Education Institute of Hong Kong (THEi)
MSc - Marketing Management
Hong Kong Polytechnic University