Terence Lee
Executive Officer
香港
Summary
With more than 20 years' experience, a highly efficient and organized Executive Officer can provide comprehensive administrative support to upper-level teams, handle multiple projects, and demonstrate excellent communication, planning, and prioritization skills, as well as the ability to design and create reports, and the ability to effectively manage meetings. Willing to take on additional responsibilities to meet company goals.
Overview
30
30
years of professional experience
5
5
years of post-secondary education
3
3
Languages
Work History
Executive Officer
Kolcraft Far East Limited (The company closed HK operations)
Chicago
09.2007 - 04.2023
- Established HK Office foundational processes for the Chicago Headquarters
- Work directly with the Managing Director (America) to support all aspects of his daily work routine (including family affairs)
- Provide accounting support (HK & China) to the Chicago CFO
- Handled administrative management, personnel issues and supply requirements for company
- Implements & Developed company policies and procedures of the Accounting system, Payroll, Annual leave, MPF, Group Medical, Business Registration, Office Renovation, Office & Travel Insurance, and Employee Handbook for HK and China
- Interviewed, recruited new candidates.
- Established QuickBooks accounting system to reflect accurate financial records.
- Bookkeeping and accounting data entry
- Prepare Financial Statements, Monthly Expense Reports
- Controlled budgets, managed and tracked travel, meeting, and conference expenses
- Maintain confidential and sensitive information
- Schedule and coordinate meetings, appointments, staff activities, travel & accommodation arrangements, and travel visa
- Manage and maintain an effective record and filing system
- Organize the shipment of samples for the US, HK, and China
- Maintains office supplies inventory
Executive Officer
Master Replicas Hong Kong Limited (Acquired by Corgi International Limited)
San Francisco
01.2004 - 07.2007
- Provide a all aspects of secretarial to the General Manager
- Handled scheduling for GM's calendar and prepared meeting agenda and materials.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Evaluated employee records, new hires, transfers, terminations
- Handle payroll and personnel records.
- Maintain confidential and sensitive information
- Coordinated travel arrangements and bookings
- Managed filing system, entered data and completed other clerical tasks.
- Coordinated Toys Fair, special project and managed schedules.
- Controlled budgets, managed and tracked travel, meeting, and conference expenses
- Prepare Financial Statements, Monthly Expense Reports
- Maintains office supplies inventory.
- Organize the shipment of samples for the US, HK, and China
Secretary
Learning Curve Hong Kong Limited (Acquired by Racing Champions Limited)
Chicago
04.1999 - 09.2003
- Assist the Engineering Director (America) and Engineering Manager with all aspects of secretarial work
- Handled daily scheduling tasks and provided administrative support for R & D department.
- Responded to emails (US / HK / China) and other correspondence to facilitate communication
- Organize and schedule Department activities, prepare agendas, and meetings; assist in the preparation and distribution of meeting agendas and materials
- Prepare monthly expense reports, milestone and tooling report
- Maintained electronic filing systems and categorized documents.
- Booked airfare, hotel, and ground transportation to coordinate office travel.
- Organize the shipment of samples for the US, HK and China
- Organize and maintain out lab testing program
- Provided clerical support to Department by copying, faxing, and filing documents.
- Maintained supplies inventory by checking stock and ordering new supplies.
Secretary
Galco International Toys N.V
02.1994 - 11.1998
- Assist the Engineering VP (American) / Engineering Manager with all aspects of secretarial work
- Provided clerical support to ENG department by copying, faxing, and filing documents.
- Responded to emails and other correspondence to facilitate communication
- Maintained supplies inventory by checking stock and ordering new supplies.
- Provide general support to R & D Department
- Maintained electronic filing systems and categorized documents.
- Arrange and schedule appointments, meetings, and events
- Organize travel bookings
- Produce and distribute correspondence memos, letters, faxes, and forms
- Prepare weekly milestones, tooling P/O, and reports
- Develop and maintain a filing system
- Order office supplies
- Submit and check expense reports
- Organize the shipment of samples for the US, HK and China
Junior Secretary
Update International Limited
03.1993 - 10.1994
- Provide a full aspect of administrative support to the Merchandiser Department
- Prepare Purchase orders, Quotations, and Sales Confirmation
- Assist with copying, scanning, faxing, data entry, and travel bookings
- Organize the shipment of samples for HK and China
- Coordinate with vendors for quotations
- Managed filing system, entered data and completed other clerical tasks.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
Education
MS Office Advanced Training -
Microsoft Hong Kong
06.1996 - 06.1996
Gregg Theory
Sara Beattie Evening College
07.1996 - 10.1996
Commercial Diploma
Y.M.C.A.
09.1992 - 07.1993
HKCEE -
Lock Tao Secondary School
09.1988 - 07.1992
Skills
Microsoft OfficeReckon Accounts Premier (QuickBook)English typing speed 50wpm
Chinese typingg speed 20wpm
Problem-solvingInterpersonal skillsProject ManagementOrganization skillsMultitask skillsTeam Work
Timeline
Executive Officer
Kolcraft Far East Limited (The company closed HK operations)
09.2007 - 04.2023
Executive Officer
Master Replicas Hong Kong Limited (Acquired by Corgi International Limited)
01.2004 - 07.2007
Secretary
Learning Curve Hong Kong Limited (Acquired by Racing Champions Limited)
04.1999 - 09.2003
Gregg Theory
Sara Beattie Evening College
07.1996 - 10.1996
MS Office Advanced Training -
Microsoft Hong Kong
06.1996 - 06.1996
Secretary
Galco International Toys N.V
02.1994 - 11.1998
Junior Secretary
Update International Limited
03.1993 - 10.1994
Commercial Diploma
Y.M.C.A.
09.1992 - 07.1993
HKCEE -
Lock Tao Secondary School
09.1988 - 07.1992