AutoCAD
Tam Wayne
Event Management / Event Designer
Tokyo
Summary
With over 10 years of practical and managerial experience in B2B/B2C event operations and technical management, I possess a strong background in event management, audio-visual and stage lighting technology.
My project management and live show operating skills have been proven through organizing pop/classical concerts, musicals, dramas, recitals, show conferences, trade show exhibits, and indoor/outdoor screenings. Managed venues of varying sizes, ranging from 200-seat studios to 500-seat auditoriums as well as 500m² multipurpose convention areas. My key responsibilities involve leading technicians and production houses, whilst overseeing, planning, and managing technical requirements provided by the client, providing technical direction, and designing and budgeting productions.
My strong communication and interpersonal skills, along with great exposure to a wide range of people, have enabled me to display my leadership, organizational, and problem-solving abilities. With an enthusiastic and flexible, can-do attitude, I have been successful in taking on various tasks. High-performing Event Manager with extensive portfolio of international and domestic project accomplishments spanning 10 years. Outgoing, hands-on professional bringing valuable relationship building and retention skills, which amassed diversified network of service providers, ensuring optimal quality and results for successful client events.
Overview
17
17
years of professional experience
10
10
years of post-secondary education
4
4
Languages
Work History
Event Manager
C Plus Company Ltd
Tokyo
03.2022 - Current
- Develop strategic objectives, identify target audience, plan budgets, and develop overall event concept for high-profile events
- Negotiate and manage contracts with event venues, suppliers, vendors, and contractors
- Responsible for all aspects of event management, including venue selection, vendor and partner management, budgeting, and equipment sourcing
- Developed and managed event timelines and coordinated communication between all stakeholders
- Managed a team of personnel at events and orchestrated setup, breakdowns, and execution
- Created marketing and promotional campaigns to generate interest and attract attendees
- Developed and maintained relationships with vendors to ensure suppliers met requirements
- Monitored event registrations and compiled lists of attendees.
- Oversaw preparation and management of event budgets to deliver at or below projected costs.
- Fulfilled contractual obligations for rehearsal and day of event coordination.
- Managed administrative logistics of events planning, event booking, and event promotions.
- Coordinated florists, photographers, and musicians for events.
- Searched and negotiated suitable venues per setup requirements and budget constraints.
- Assembled creative and innovative event attractions based on internal capabilities.
- Produced detailed proposals for events to document timelines, suppliers and budgets.
- Negotiated with vendors to achieve most favorable terms.
- Nurtured and built relationships with vendors, venues and industry contacts to obtain best pricing and services for events.
- Generated ideas to enhance and expand current event offerings.
- Prepared invitations to send out to guest lists.
- Developed and implemented successful marketing plans to generate event revenue.
- Worked closely with couples to meet wedding goals, maintain deadlines and resolve complaints or service issues.
- Maintained and built comprehensive database of industry contacts, vendors and venues.
- Liaised with clients to determine exact event requirements.
- Evaluated existing plans, processes and events planning services to identify opportunities for improvement.
- Coordinated travel and accommodations for event attendees.
- Monitored and controlled event expenditures to meet budgets.
Project Base Event Producer / Event Designer
Project Base
01.2019 - 03.2022
- Overseeing and/or supervising all production aspects of an event
- Creation or formulation of ideas and concepts that would help make the event to stand out
- Carries out venue inspection before the commencement of the event
- Runs a check on all equipment to be used at the event way before it commences
- Responsible for finding appropriate vendors for the successful execution of an event
- Responsible for hiring the production team
- Design Graphics, 3D, digital products
- Responsible for drawing up the budget for the event and making sure that whatever activity that is to be carried out is in line with the proposed budget.
- Managed administrative logistics of events planning, event booking, and event promotions.
- Managed event logistics and operations.
- Brainstormed and implemented creative event concepts and themes.
- Created and maintained event expenditures, budgets and timelines in job-related software.
- Hired, trained and supervised volunteers and support staff required for events.
Resident Stage Manager
Leisure and Cultural, Department
01.2016 - 01.2019
- HK
- Own the services of venue operation
- Provide both pre-production and onsite technical service
- Work closely with client and technical team
- Conduct production / technical meeting, Review client requests and provides technical direction for the planning, scheduling, and delivery of services
- Directs and oversees work of Event Production Vendors and AV/ Lighting Support Vendors
- Understanding, implementing setup and operation of all equipment to ensuring a flawlessly executed event through timely setup, operation and breakdown of AV and Lighting equipment
- Involved in AV / Lighting system design and implementation for new projects & system upgrades
- Conduct weekly and daily preventative maintenance across the venue to ensure equipment serviceability
- Manage onsite technical event services and vendor relationship
- Install and dismantle equipment in theatres
- Prepping the performing stage - which involved set up and positioning microphones, lighting, running and patching cables
- Conducting checks of the venue prior to performance sessions
- Conduct onsite rehearsals and show calling, as well as operating and monitoring show progress for the entire show and responding to emergency call outs from events
- Swap equipment as needed to maintain service levels
- Fine-tune and troubleshoot components on an as-needed per event basis.
- Demonstrated strong organizational and time management skills while managing multiple projects.
- Gained strong leadership skills by managing projects from start to finish.
- Worked well in a team setting, providing support and guidance.
- Worked flexible hours across night, weekend and holiday shifts.
Event Producer
Glee Workshop Limited
06.2013 - 12.2015
- Own the services of Event operation
- Be the subject matter expert for onsite, virtual and hybrid events
- Pre, post, and on-site production services including overall project management, client & account relations, creative development, RFP development and response, budget creation and management (up to $4M), vendor sourcing & management inclusive of fabrication, catering, branding/graphics/printing, staffing, travel & accommodations, permitting, tour routing, etc
- Meet with clients to gain an understanding of the event's purpose and goals and outline the scope of the event
- Reviews client (Event Planner) requests and provides technical direction for the planning, scheduling, budgeting and delivery of services
- Manage the budget and ensure event stays within guidelines
- Provide front-line support, advice and troubleshooting services to clients on the Technical issues
- Applies significant knowledge of industry trends and developments to improve service to clients
- Monitoring and operating video conferencing calls on end users event sites
- Own the technical support lifecycle, review and draft set up plans, AV system diagrams and lighting design drawings
- Manages technical resources within budget and client support schedule
- And responsible for managing technical risks throughout support planning and delivery
- Direct and oversee the work of Event Production Vendors and Technical Support Vendors onsite
- Manages onsite technical event services and vendor relationship
- Conduct onsite rehearsals and show calling during live show performance to ensuring a flawlessly executed event through timely setup, operation and breakdown of equipment
- Responding to emergency call outs from events
- Achievement:
- Plan and produce the first Outdoor Film Screening and Arts Festival in HK (budget up to 60 millions Yen), which contains 10000ppl flowrate in HK Central
- Involved in the event from idea, scheduling, technical management, vendor management to logistic and on show operating.
- Negotiated contracts with venues, vendors and suppliers to obtain best rates and services.
- Implemented protocols and procedures to effectively manage planning process.
- Researched and identified new vendors and suppliers to obtain competitive pricing.
- Monitored and controlled event expenditures to meet budgets.
- Produced concept plans for high-profile corporate meetings and events.
Senior Event Designer
Glee Workshop Limited
12.2010 - 05.2013
- Design Exhibition / Event / Display set based on client's briefing
- Prepare technical / construction / 3D drawings
- Assist Project Team to handle customers & suppliers/sub-contractors
- Follow up production & on-site operation.
- Paid attention to detail while completing assignments.
- Exercised leadership capabilities by successfully motivating and inspiring others.
- Identified issues, analyzed information and provided solutions to problems.
- Managed time efficiently in order to complete all tasks within deadlines.
- Worked effectively in fast-paced environments.
- Organized and detail-oriented with a strong work ethic.
Visual Merchandiser
Hermes Greater China Limited
05.2009 - 12.2010
- Responsible for driving sales through merchandising showroom
- Includes styling mannequins, dress forms, and accessories fixtures with the latest products and merchandise
- Merchandise products for our booth at events that helped in boosting sales.
- Enhanced overall store appearance by applying careful consideration to product and display locations.
- Created interior displays to promote products in alignment with corporate sales objectives.
- Researched current trends in visual merchandising to create modern and attractive displays.
- Worked with store managers to implement new displays, promotions and store layout changes.
- Coordinated with marketing and promotions teams to verify proper implementation of visual elements of display.
Project Base Stage Manager / Stage Designer
Project Base
09.2005 - 12.2008
- Exercised leadership capabilities by successfully motivating and inspiring others.
- Worked flexible hours across night, weekend and holiday shifts.
- Completed paperwork, recognizing discrepancies and promptly addressing for resolution.
- Self-motivated, with a strong sense of personal responsibility.
- Assisted with day-to-day operations, working efficiently and productively with all team members.
Education
Master of Science - International Events Management
University of Salford
UK 08.2021 - 08.2023
Associate of Applied Science - Sound Studies
Tokyo Visual Arts
Japan Tokyo 04.2021 - 04.2022
Japanese Language Course - Japanese Language
Japanese Language School Affiliated With Tokyo International University
Japan Tokyo 07.2019 - 03.2021
Bachelor of Arts - Film and Stage Design
The Hong Kong Academy For Performing Arts
Hong Kong 09.2002 - 09.2005
Associate of Arts - Theatre Technical Arts
The Hong Kong Academy For Performing Arts
Hong KOng 09.2000 - 09.2002
Skills
Cross-functional teams leadership
Accomplishments
- Plan and produce the first Outdoor Film Screening and Arts Festival in HK
- Supervised team of 12 staff members.
- Collaborated with team of 30 in the development of a large scale Outdoor Screening Event.
- Created contingency plans, successfully saving 90% potentially disastrous events.
- Negotiated with vendors to obtain cost-effective services, saving clients average of 10-20% budget.
Software
Adobe Photoshop
Adobe Illustrator
Sketch Up Vray
Microsoft suite
Google suite
Technical Skills
Sound mixer operation:
- Yamaha M7CL
- DiGiCo SD9
Light Board operation:
- Avolites pearl console
- ETC Gio
Timeline
Event Manager
C Plus Company Ltd
03.2022 - Current
Master of Science - International Events Management
University of Salford
08.2021 - 08.2023
Associate of Applied Science - Sound Studies
Tokyo Visual Arts
04.2021 - 04.2022
Japanese Language Course - Japanese Language
Japanese Language School Affiliated With Tokyo International University
07.2019 - 03.2021
Project Base Event Producer / Event Designer
Project Base
01.2019 - 03.2022
Resident Stage Manager
Leisure and Cultural, Department
01.2016 - 01.2019
Event Producer
Glee Workshop Limited
06.2013 - 12.2015
Senior Event Designer
Glee Workshop Limited
12.2010 - 05.2013
Visual Merchandiser
Hermes Greater China Limited
05.2009 - 12.2010
Project Base Stage Manager / Stage Designer
Project Base
09.2005 - 12.2008
Bachelor of Arts - Film and Stage Design
The Hong Kong Academy For Performing Arts
09.2002 - 09.2005
Associate of Arts - Theatre Technical Arts
The Hong Kong Academy For Performing Arts
09.2000 - 09.2002
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