Sharon Cheng
Administrative Officer & Senior Presentation Specialist
Hung Hom
Summary
15+ years of administrative and document production experience in fast-paced global investment banks. Full-spectrum office administration combined with board-level presentation production – daily deliver polished PowerPoint pitch books and complex Word documents for bankers while managing onboarding, roster, billing and all-rounded team support. Renowned for speed, accuracy, absolute discretion and advanced Microsoft Office skills.
Overview
18
18
years of professional experience
3
3
Languages
Work History
Administrative Officer & Senior Presentation Specialist
Morgan Stanley
06.2013 - Current
- Key Administrative Duties
- Single-handedly managed administration for 20+ presentation team members
- Handled full onboarding & offboarding (account setup, access rights, equipment, exit clearance)
- Managed roster, annual leave, sick leave and shift scheduling
- Processed & audited overtime, taxi & meal claims
- Prepared monthly headcount, attendance and client billing reports (direct impact on payroll and revenue)
- Validated time logs and project codes for accurate client invoicing
- Primary liaison with Printing, IT, Finance team
- Presentation & Advanced Document Production
- Produced board-level PowerPoint pitch books, roadshow decks and client proposals daily
- Expert formatting offering memoranda, contracts and legal documents in Word
- Communicate, interact and work closely with bankers
- Created mail merge, name tents, place cards, event booklets and directories
- Designed charts, icons and simple graphics using Adobe Photoshop & Illustrator
- Updated and enforced global PowerPoint templates and branding guidelines
Senior Presentation Specialist
Deutsche Bank
10.2011 - 06.2013
- Work at Deutsche Bank Presentation Team, mainly serve investment banking division worldwide
- Process new and existing documents to the clients’ specifications by using Microsoft Office
- Help to work as a job coordinator, take up instructions from clients and deliver to teammates and assist in the training of new comers
- Help on printing job and bind books
- Assist in daily administrative tasks
- Substantial admin duties
Presentation Specialist
HSBC
09.2010 - 10.2011
- Follow clients' instructions exactly and accurately process clients' projects, working within strict time constraints and deadlines
- Process power point presentations, financial statements, legal documents, proposals, questionnaires, letters, schedules, labels, tab masters, spreadsheets, etc.
- Effectively use the Microsoft Office to create and produce completed documents using templates, charts, graphs
Desktop Publishing Operator
Williams Lea at Morgan Stanley
08.2007 - 09.2010
- Follow clients' instructions exactly and accurately process clients' projects, working within strict time constraints and deadlines
- Communicate and interact with clients in a professional, positive and courteous manner
- Process power point presentations, financial statements, legal documents, proposals, questionnaires, letters, schedules, labels, tab masters, spreadsheets, etc.
- Effectively use the software outlined below to create and produce completed documents using templates, charts, graphs, complex tables, formulas, macros and mail merges. Use job tracking software to log in and out of all tasks assigned for internal tracking purposes
- Scheduling documents according to procedure and acting as project coordinator to certain jobs when necessary
Education
Bachelor of Arts - Chinese Studies
The University of Hong Kong
Hong Kong01.2007
Skills
Microsoft Office
Photoshop
Illustrator
Timeline
Administrative Officer & Senior Presentation Specialist
Morgan Stanley
06.2013 - Current
Senior Presentation Specialist
Deutsche Bank
10.2011 - 06.2013
Presentation Specialist
HSBC
09.2010 - 10.2011
Desktop Publishing Operator
Williams Lea at Morgan Stanley
08.2007 - 09.2010
Bachelor of Arts - Chinese Studies
The University of Hong Kong