MERIAM BALDONADO
DOCUMENT MANAGEMENT ANALYST
Hong Kong,Islands
Summary
A corporate professional with comprehensive experience in working with multinational Construction companies and with a Corporate Banking background. Adept in Project management, Customer relationship management and Resource distribution with expertise in document management domain. Effective interpersonal and communication skills, well organized with excellent and proven problem solving skills, a motivated individual with a positive attitude, fast learning curve, skill set and adaptability in working with multicultural teams involving Senior Stakeholders across different Global regions
Overview
9
9
years of professional experience
4
4
years of post-secondary education
Work History
Real Estate Information Manager
Fuji for Goldman Sachs
03.2016 - 01.2020
- Managed full spectrum of the company's system – Asite (file management technology platform for capital management project operations)
- Performed vendor management including Contractor, Consultant's from Project initiative preparation, submission and review of project documents and drawings, to close out deliverables
- Analyzed, reviewed, interpreted, and consulted on document management process, standard operating procedures and achieved efficiency and alignment per the Global Documentation Standards
- Managed multiple Project teams engaged in the design, fabrication, construction, close out deliverables and integration of real estate information management across Northeast Asia which includes – Hong Kong, China, Japan, Korea and Taiwan
- Oversee projects and Facility management records for business-critical review with the Stakeholders and other vendors
- Managed the risk associated with changes to Project Teams and Phase of Project work by controlling access and permissions
- Supervised a team consisting of Project Information Coordinator and Document Controller for day-to-day project and document management operations
- Assisted in the administration of GS internal system – Project Management Information Software (PMIS) for cost control and interacted with Global meetings in GS offices like India, London, New York and Singapore
Document System Control Manager
Permasteelisa Hong Kong Limited
, Hong Kong
08.2013 - 03.2016
- Planned, analyzed, reviewed, coordinated and implemented a new Project filing structure within the Company
- Managed administrative works and day to day project and document management operations of 13 staff including document controllers, clerks and project secretary across Greater China hub in Hong Kong, Shanghai, Shenzhen and Dongguan
- Provided strategic advisement on document control process and procedures and streamline the documentation process and procedures
- Implemented administrative correspondence tracking system that helped in providing improved retrieval of files
- Made frequent travel visits to China cities for audit and system compliance
Document Controller / Asite Administrator
Laing O'Rourke Construction HK Limited
, Hong Kong
02.2011 - 08.2013
- Seconded to a site based Project on MTRC Express Rail Link Contract No. 810B and developed a document control process for controlled submissions (such as CSF, MSF, RFI, MS and ITP) from and to the Client - MTRC system called Electronic Project Management System (EPMS)
- Assigned as Asite Administrator to lead for the control, coordination and implementation of the company's system called Asite – (a document management system for online Project collaboration)
- Developed and managed utilization of document control database system allowing for better tracking of documents, approval loops, revision identification, quality, and timely receipt for distribution.
- Responsible for ensuring circulation durations for distribution and retention cycles are tracked and monitor any deviations
- Conducted training / provided End user support to staff per the company's system
Document Control Officer
Chun Wo-Leader Joint Venture, Central, Wanchai, Hong Kong Convention and Exhibition Centre
, Hong Kong
09.2010 - 02.2011
- Have been involved in a site based Project on Contract HK2009/01 CEDD - Civil Engineering Development Department, Wanchai Development Phase II Central-Wanchai Bypass to manage the company's system – Electronic Document Management System (EDMS)
- Accountable for the control of all kinds of Drawings – Temporary drawing, Shop drawing, Design drawing to Working drawings for construction, Specifications and ensure a timely update of records and distributions
- Coordinated drawing issues and discuss possible prevention to maintain efficiency
- Monitored due dates for drawings, specifications, software, technical manuals, and other documents
- Managed the flow of correspondence into and out of the Company; ensure outgoing documents are accurate, comply with company standards and policies, route correspondence to correct associates; and protect and secure confidential and proprietary information
Education
Bachelor of Science Degree - Tourism Management
Centro Escolar University
03.1993 - 03.1997
Diploma - Computer Aided Design
Welkin Systems Limited
10.2012 - 11.2012
Skills
Project Management
undefinedTimeline
Real Estate Information Manager
Fuji for Goldman Sachs
03.2016 - 01.2020
Document System Control Manager
Permasteelisa Hong Kong Limited
08.2013 - 03.2016
Diploma - Computer Aided Design
Welkin Systems Limited
10.2012 - 11.2012
Document Controller / Asite Administrator
Laing O'Rourke Construction HK Limited
02.2011 - 08.2013
Document Control Officer
Chun Wo-Leader Joint Venture, Central, Wanchai, Hong Kong Convention and Exhibition Centre
09.2010 - 02.2011
Bachelor of Science Degree - Tourism Management
Centro Escolar University
03.1993 - 03.1997
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