Lo Sin Yu Cecilia

Undergraduate (UG) Programme Administration:

Monitored academic progress, including course enrollment, major and minor requirements, and graduation status.

• Responded to inquiries and processed student applications, including Leave of Absence (LoA), exchange programs, credit transfers, advanced standing, course exemptions, and visa extensions.
• Maintained positive relationships with student helpers and facilitated student services, such as managing lab coat distribution and locker arrangements.
• Supported key events, including Information Day, Orientation, Induction, and Congregation.

Admission:

• Reviewed and screened JUPAS and Non-JUPAS applications for two undergraduate programs.
• Organized interviews for JUPAS and Non-JUPAS applicants, managing onsite logistics for over 500 candidates annually.
• Ranked JUPAS applications for submission to the registry and issued offers for Non-JUPAS applicants.
• Coordinated over 15 admission talks and lab tours annually for prospective students, parents, and teachers.

Undergraduate (UG) & Research Postgraduate (Rpg) Programme Administration:

• Provided support for admissions, teaching and learning activities, student enrichment programs, scholarships, internships, examinations, teaching quality and graduation for an undergraduate program.
• Responded to undergraduate student inquiries and processed various applications, including credit transfers, course replacements, leave of absence, and supporting letters for No Objection Letters (NoL).
• Managed admissions, invigilator duty assignments, probationary presentations, and examinations for research postgraduate (RPG) students.

Event and Promotion:

• Organized logistics and provided support for events such as Program Induction, Laboratory Tours, Information Day, and Graduation Ceremony.
• Managed social media accounts, including YouTube, Facebook, Instagram, and ResearchGate.

Other

• Provided support on human resource matters for the Vice-President and department head, including processing appointments for research staff and visiting students.
• Assisted with the Master's program by verifying documents and issuing offer letters over several months.

Project Management:

• Coordinated with government agencies, donors, researchers, and internal teams on administrative tasks such as project proposals, financial reporting, project reports and managing donations.
• Managed inventory and financial operations, including budgeting, reimbursements, procurement, and tendering processes.

Event and Promotion:

• PIC at the international online conference (IEEE CASE) with over 300 participants, including budgeting, customer services, presentation scheduling, onsite management and helper management.
• Created publicity materials, including video editing with Adobe Premiere, website development using Wix, poster design with Adobe Illustrator and Photoshop, and event photography.