Summary
Overview
Work History
Education
Skills
Certification
Personal Information
Timeline
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Lam Cheuk Kwan

Administrative Officer

Summary

Administrative professional with proven track record in managing office environments and facilitating efficient operations. Known for strong focus on team collaboration and adapting to changing needs, ensuring reliable support across various functions. Displays excellent organizational and communication skills, contributing to seamless office management.

Overview

13
13
years of professional experience
5
5
years of post-secondary education
3
3
Certifications

Work History

Administrative Officer

Hong Kong Family Welfare Society
11.2022 - Current
  • To assist senior manager in planning elderly services and related administrative and HR matters.
  • Responsible for the HR matters for Kowloon east and Sai Kung district elderly services centre and the centre renovation.
  • Assist the management team for the service coordination meeting and bidding projects.
  • Prepare the monthly statistics report for management review.
  • Supervise the central casual Staff and operate the job application matching.
  • Managed sensitive data securely by establishing strict access controls and implementing proper storage protocols.
  • Supervised and guided new employees and responded quickly to questions to improve understanding of job responsibilities.
  • Performed wide-ranging administrative, financial and service-related functions.

Executive Officer

Lutheran School For the Deaf
10.2021 - 11.2022
  • To assist principal in supervising and coordinating school administrative matters.
  • Assist the SMC/IMC to put in place a proper internal control mechanism for personnel and financial management;
  • Support the operation of the SMC/IMC (such as communicating with school managers and relevant parties, preparing documents for meetings, drafting minutes of meetings, assisting in election and registration of school managers, coordinating school-based, joint school or school sponsoring body-based training for school managers, and seeking legal advice based on school operational needs).
  • Manage the executive functions of financial resource management (such as procurement of goods and services, handling school trading operations, acceptance of donations, budgeting and financial control, accounting and maintenance of records) and human resource management (such as staff appointment, regrading, promotion and acting appointment, termination of employment, leave arrangement and salary assessment).
  • Supervise and manage duties of non-teaching staff.
  • Assist in reviewing school-based mechanisms, internal administrative arrangements and requirements (such as handling of school complaints, crisis management, parent education, maintenance of school premises and safety issues);
  • Liaise with stakeholders of the school.

Executive Officer

Sik Sik Yuen
03.2018 - 05.2021
  • As the Representative of the Religious Affairs Office, direct report to CEO, and the Secretary of Religious Affairs Committee, I oversee the department's operations including organizing large-sized public events, allocating department's resources including finance and HR. It equips me with strong sense of accountability, leadership, skills in a sizeable public enterprise and also the can-do attitude within a tight timeline.
  • Lead and supervise a team with 3 executive assistants and a creative designer for department's operations and nurture them with project management mindset to ensure both personal growth of subordinates and the growth of the whole team to achieve higher.
  • Formulate and build a comprehensive workflow and the ecosystem of knowledge management including team's communications, folder and file management, digitalization to attain higher efficiency.
  • Organize various public events including public campaigns, religious rituals, exchange trip such as, 130 rituals, 13 trips for more than 100 members annually and recently the 100th anniversary event of Sik Sik Yuen.
  • Direct and monitor the department's financial resources with $15,000,000 annually such as planning and management of Fixed Assets, annual financial budgets and reports to maintain financial stability, flexibility and viability for ad hoc projects.
  • Plan and promote the fundraising items including design, vendor management, productions, public registration, financial control.
  • Administer the religious venues and ensure proper maintenance including logistics, utilities, furniture and fittings etc.

Administrative Assistant

SAHK BMK school
04.2016 - 01.2018
  • Company Overview: (Education Service)
  • Manage volunteers and monitor their growth with different members' tiers.
  • Having handled small to mid-size administration and public projects, my skill to facilitate both internal and external communications and sense of result-orientation has been equipped.
  • Prepare report and data analysis of monthly management reports, council meeting papers, meeting minutes for principal.
  • Implement the strategies for funding proposals and leverage the funding schemes to upgrade, transform and conduct the school alteration works, funding includes: Rotary Club of The Peak donations project, JC fund project etc.
  • Act as the representative and maintain efficient and effective communications with both internal stakeholder like the SAHK Head Office and external stakeholders such as the Education Bureau.
  • Organized various huge-sized community events with more than 600 participants such as the Speech day for Schools, the Games day and the AGM.
  • (Education Service)

Assistant Curator II (NCSC contract)

Hong Kong Museum of History
05.2015 - 11.2015
  • Supporting themed events and exhibitions has got me dived into the related information and equipped me with quick and concrete organization skills and how I could express the findings and interact with the audiences indirectly via the exhibitions.
  • Plan the exhibitions from preparation to demolishment, develop an interactive educational program for the audiences' better understanding and memorization of the exhibitions.
  • Conduct the large-scale research project proposals and the subject checklists for public consultation.
  • Liaise with various external international institutions for the enquiries, procurements and cooperation.
  • Provide efficient secretarial and logistic support for meetings of 'The Hong Kong Story' Permanent Exhibition Revamping Project.

Administrative Assistant (Office of Student Affairs) Cum Centre Assistant (History Department)

Hong Kong Shue Yan University
08.2012 - 10.2014
  • Organized the academic conferences and workshops and engaged in the research projects and the publications.
  • Plan and execute the university's events for publicity such as the open day and the graduation ceremony, and also the hall activities with students to strengthen students' sense of belongings towards the school.
  • Manage the daily operation of student exchange service and housing service with different parties.
  • Coordinated the exchange tour with other institutions in Beijing, Taiwan with normally >150 participants for each tour.
  • Provide efficient secretarial and logistic support for travel plans schedule, agendas compilation and meeting reports preparations.

Education

Master of Arts - Chinese Culture

The Hong Kong Polytechnic University
09.2012 - 05.2014

Bachelor of Arts - History

Hong Kong Shue Yan University
09.2008 - 06.2012

Skills

Microsoft Word

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Certification

Certificate of completion of secretarial Practices from CUSCS

Personal Information

Expected Salary: 44,000-47,000

Timeline

Administrative Officer

Hong Kong Family Welfare Society
11.2022 - Current

Executive Officer

Lutheran School For the Deaf
10.2021 - 11.2022

Executive Officer

Sik Sik Yuen
03.2018 - 05.2021

Administrative Assistant

SAHK BMK school
04.2016 - 01.2018

Assistant Curator II (NCSC contract)

Hong Kong Museum of History
05.2015 - 11.2015

Master of Arts - Chinese Culture

The Hong Kong Polytechnic University
09.2012 - 05.2014

Administrative Assistant (Office of Student Affairs) Cum Centre Assistant (History Department)

Hong Kong Shue Yan University
08.2012 - 10.2014

Bachelor of Arts - History

Hong Kong Shue Yan University
09.2008 - 06.2012

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Lam Cheuk KwanAdministrative Officer