Wai Man Cathy Chen
Hong Kong
Summary
With strong knowledge of human resources operations and office administration . In-depth understanding of inventory management, data entry and file management. Dependable, dedicated and knowledgeable in effectively managing employee information and resolving personnel issues.
Overview
18
18
years of professional experience
Work History
Senior HR & Admin. Manager
International Compliance Workshop Limited
Hong Kong
01.2017 - Current
- Oversee HR operation including recruitment process, employment handbook updates, monthly payroll execution, MPF, tax return, medical insurance and annual leave etc
- Responsible for wide range of general office administrative tasks such as vendor souring and management, meeting and travel arrangement
- Manage all procurement, contract management and expenses for admin routine tasks & projects
- Drafted and implemented policies, procedures and employee handbook for over 30 employees
- Involve in office renovation and relocation project
- Organize team building event for staff
- Coordinated with Marketing Department on exhibition arrangement included manpower, logistic, facilities ordering
- Coordinated with Finance Department, involve in annual audit preparation, sales invoice preparation
- Established Company internal system - Internal invoicing and clients record system
Manager
Union Sourcing Limited
Hong Kong
04.2016 - 12.2016
- Responsible for wide range of general office administrative tasks such as vendor souring and management, meeting and travel arrangement
- Manage all procurement, contract management and expenses for admin routine tasks & projects
- Involve in office renovation and relocation project
- Invoice preparation
- Products (Toys) inspection jobs arrangement, over 500 jobs per year
- Evaluated clients feedback and improve operations
- Controlled costs and optimized spending via restructuring of budgets for labor, capital assets, inventory purchasing and technology upgrades
Administrator
Mead Johnson Nutrition (Hong Kong) Limited
Hong Kong
03.2015 - 03.2016
- Office supplies reporting and billing
- Negotiate with vendors about contract and agreements, renew contract stuff
- Involve in office renovation and relocation project
- Assisted with coordination and hosting of company events
- Monitor and control access card
- Office equipment maintenance
- Coordinated with human resources department to handle personnel databases.
- Supported office manager with proactive correspondence management, document coordination and customer relations.
- Provide general administrative support to team including input data, prepare reports, documents, order stationery etc.
Administrative Supervisor
UL VS HK Ltd (Former Specialized Technology Resources (H.K.), acquisition by UL since 2012)
Hong Kong
01.2013 - 03.2015
- Supervise reporting team
- Test reports, invoices and analysis reports preparation
- Involve in project management
- Communicated corporate objectives across divisions through regular correspondence and scheduled status updates.
- Organized meetings for executives and coordinated availability of conference rooms for participants.
- Monitored office supplies to order and replenish stock when necessary.
- General administrative duties (Including mailing, maintenance, submit payment requisition for department, petty cash, order stationeries, toner, calculate OT for department with 30+ staff, check attendance…etc.)
Senior Project Executive
UL - Specialized Technology Resources (H.K.) Ltd (Acquisition by UL since 2012)
Hong Kong
01.2010 - 12.2012
- Test reports & invoices preparation
- Recorded meeting minutes in Management meeting
- Tracked project and team member performance closely to quickly intervene in mistakes or delays.
- Booked airfare, hotel and ground transportation to coordinate office travel.
- Worked with senior management to initiate new projects and assist in various processes.
- Coordinated events and worked on ad hoc projects.
- General administrative duties (Including mailing, maintenance, submit payment requisition for department, petty cash, order stationeries, toner, calculate OT for department with 30+ staff, check attendance…etc.)
Project Executive
Specialized Technology Resources (H.K.) Ltd.
Hong Kong
10.2008 - 12.2009
- Prepare Test Report to Clients
- Arrange Product Inspection / Audit schedule
- General administrative duties (Including mailing, maintenance, petty cash)
Administration Assistant
Hong Kong Aircraft Engineering Co. Ltd
Hong Kong
08.2006 - 08.2008
- Assist and coordinate with marketing department
- Prepare quotation
- Executed record filing system to improve document organization and management.
- Drafted agendas, recorded minutes and generated documents to facilitate meetings
- General administrative duties (Including mailing, packing sample & delivery)
Education
Bachelor of Arts - International Business Management
University of Northumbria At Newcastle
Hong Kong 04.2007 - 1 2010
Higher Diploma - International Business
Hong Kong Institute of Vocational Education (HW)
Hong Kong 01.2005 - 1 2006
Diploma - Import and Export Studies
Hong Kong Institute of Vocational Education (HW)
Hong Kong 01.2003 - 1 2005
Some College (No Degree) - Form 1 - Form 5
ELCHK Lutheran Secondary School
Hong Kong 01.1997 - 1 2003
Skills
- Typing: English (45 wpm); Chinese (30 wpm)
Additional Information
AWARDS:
- 2005 – 2006 : Whole Person Development Award Scheme – Award of Excellence Hong Kong Institute of Vocational Education (Haking Wong)
- 2005 – 2006 : Outstanding Services and Leadership Qualities Hong Kong Institute of Vocational Education (Haking Wong)
Availability
- One month notice
Timeline
Senior HR & Admin. Manager
International Compliance Workshop Limited
01.2017 - Current
Manager
Union Sourcing Limited
04.2016 - 12.2016
Administrator
Mead Johnson Nutrition (Hong Kong) Limited
03.2015 - 03.2016
Administrative Supervisor
UL VS HK Ltd (Former Specialized Technology Resources (H.K.), acquisition by UL since 2012)
01.2013 - 03.2015
Senior Project Executive
UL - Specialized Technology Resources (H.K.) Ltd (Acquisition by UL since 2012)
01.2010 - 12.2012
Project Executive
Specialized Technology Resources (H.K.) Ltd.
10.2008 - 12.2009
Bachelor of Arts - International Business Management
University of Northumbria At Newcastle
04.2007 - 1 2010
Administration Assistant
Hong Kong Aircraft Engineering Co. Ltd
08.2006 - 08.2008
Higher Diploma - International Business
Hong Kong Institute of Vocational Education (HW)
01.2005 - 1 2006
Diploma - Import and Export Studies
Hong Kong Institute of Vocational Education (HW)
01.2003 - 1 2005
Some College (No Degree) - Form 1 - Form 5
ELCHK Lutheran Secondary School
01.1997 - 1 2003
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