Kaur (Ruby) Rapinderpal
Administrative Assistant & Receptionist
FLAT 2404, CHI LAI HOUSE, YAU LAI ESTATE, YAU TONG, KOWLOON,Hong Kong
Summary
Proficient Administrative Assistant with over 6 years of office experience, specializing in administrative work , problem solving, planning and optimal assistance. Know for increasing productivity and relieving workload of managerial staff. Proven efficiency with ability to quickly learn and navigate any computer software programme, or office filing system.
Overview
6
6
years of professional experience
9
9
years of post-secondary education
4
4
Languages
Work History
Administration Assistant & Receptionist
Infa System Ltd
09.2017 - 02.2019
- Flat 2404, Chi Lai House, Yau Lai Estate, Yau Tong, Kowloon, Hong Kong
- HKID : Y248943 (9) Phone : 5266 3014
- E-mail : Rubysandhu06@gmail.com, Handle administrative requests and queries from senior managers
- Maintain contact lists
- Provide general support to visitors
- Provide general administrative and clerical support including mailing, scanning, faxing and copying to management
- Answer calls from customers regarding their inquiries
- Update and file of hospital's maintenance service call records and minor job
- Arrange engineering for minor job and maintenance service calls for hospitals
- To provide hotline & helpdesk services to end user
- To handle/ technical support customers’ enquiries and complaints.
Administration Assistant & Receptionist
Market Maker Asia Limited
10.2016 - 05.2017
- Answer and screen incoming company calls
- Handle and redirect customer queries to various departments
- Manage all office visitors and guests and direct them
- Organize incoming and outgoing mail of the office
- Coordinate internal meetings and appointments
- Assist with organization of company functions and events
- Utilize MS Office fully in daily tasks and responsibilities
- Set up and maintain accurate data management systems
- Maintain a professional reception area.
Office Assistant & Receptionist
Vikuda Overseas Corporation Limited
08.2015 - 09.2016
- Welcome visitors by greeting them, in person or on the telephone
- Direct visitors by maintaining employee and department directories
- Maintain security by monitoring logbook and keeping record
- Maintain safe and clean reception area by complying with procedures
- Maintain continuity among work teams by documenting and communicating actions
- Contribute to team effort by accomplishing related results as needed.
Executive Assistant & Receptionist
KGK Precious (HK) Limited
07.2014 - 07.2015
- Managing the day-to-day operations of the office
- Organizing and maintaining files and records
- Planning and scheduling meetings and appointments
- Managing projects and conducting research
- Preparing and editing correspondence, reports, and presentations
- Making travel and guest arrangements
- Provide full secretarial and administrative supports for senior executive
- Working in a professional environment.
Education
Business Section
Rosary Hill School
01.2011 - 01.2012
Certificate in Hotel Operations, Certificate in Food and Beverage Service, Certificate in Housekeeping Service -
Vocational Training Council (VTC
01.2008 - 01.2010
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Sir Ellis Kadoorie Secondary School
01.2005 - 01.2010
ITTT International TEFL And TESOL Training
07.2021 - 02.2022
Skills
Microsoft Office (Excel, Outlook, Word, PowerPoint)
Spreadsheets (Excel, Google Sheets)
Email (mail merge, filters, folders, rules)
Office administration
Scheduling
Technical Support
Office management
Administrative support
Documentation and reporting
Letter preparation
Recordkeeping
Additional Information
- Awards , English Extensive Reading Scheme and Reading for Fun Award-Certificate of Appreciation (2005-2006-2007-2008)
Badminton
Movements provide a powerful cardio workout by engaging the entire body, including the hamstrings, quads, calves and your core.
Timeline
ITTT International TEFL And TESOL Training
07.2021 - 02.2022
Administration Assistant & Receptionist
Infa System Ltd
09.2017 - 02.2019
Administration Assistant & Receptionist
Market Maker Asia Limited
10.2016 - 05.2017
Office Assistant & Receptionist
Vikuda Overseas Corporation Limited
08.2015 - 09.2016
Executive Assistant & Receptionist
KGK Precious (HK) Limited
07.2014 - 07.2015
Business Section
Rosary Hill School
01.2011 - 01.2012
Certificate in Hotel Operations, Certificate in Food and Beverage Service, Certificate in Housekeeping Service -
Vocational Training Council (VTC
01.2008 - 01.2010
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Sir Ellis Kadoorie Secondary School
01.2005 - 01.2010