Autocad
Jiajun Wang
Event Manager
Summary
High-performing Event Manager with an extensive portfolio of international and domestic project accomplishments spanning 15 years. Outgoing, hands-on professional bringing valuable relationship-building and retention skills, which amassed a diversified network of service providers, ensuring optimal quality and results for successful client events.
Overview
13
13
years of professional experience
4
4
years of post-secondary education
Work History
Event Manager
Shanghai Joy Creation Co., Ltd.
Shanghai
05.2019 - Current
- Managing every phase of a corporate event, gala dinners, and meetings: from planning to its full development;
- Being responsible for managing the flow of special events according to client's requests and specifications;
- Coordinating with various suppliers and organizations to plan the event and identify resources that meet quality standards;
- Event conceptualization, planning, management and execution;
- Negotiating the costs of services to be provided within the budget of the event;
- Bringing together people who will staff the event – the technical teams, audience teams, artist teams, production teams, and facilities teams;
- Completing production itineraries and risk assessments where relevant.
Assistant Event Manager
APAX Group
Shanghai
09.2015 - 08.2018
- Independently execute all projects with the leadership and supervision of Project Manager;
- Key client relationship management;
- Work closely with Creative, Show, Production, and Factory teams to achieve the overall event effects and solve various on-site problems, and ensure on-site safety;
- Responsible for effective cost management to achieve profit targets as per APAX standards;
- Responsible for all approval procedures;
- Cooperate and coordinate with local and international suppliers, event venues, and third-party vendors/contractors;
- Audit quotes for cost control and quality;
- Onsite setup and coordination / onsite management;
- Create and update all production-related documents including design notes, site visit notes, floor plans, production schedules, call lists, transportation schedules, inventory requests, staffing plans and schedules and all other printed or digital materials used in production.
Senior Event Production Specialist
APAX Group
Shanghai
09.2013 - 03.2015
- Work closely with Creative, Show, Production, and Factory teams to achieve the overall event effects and solve various on-site problems, and ensure on-site safety;
- Responsible for all approval procedures;
- Cooperate and coordinate with local and international suppliers, event venues, and third-party vendors/contractors;
- Provide technical support to project teams by coordinating the construction, A/V, lighting, power, and other technical aspects;
- Onsite setup and coordination/site management;
- Develop and recommend new material/equipment for stakeholders;
- Communicate and coordinate with customers, suppliers, designers, and project staff.
Event Production Manager
Shanghai Walking Advertising Co., Ltd.
Shanghai
08.2011 - 08.2012
- Lead and manage all pre-production and set up and breakdown of assigned events under the supervision of and in partnership with the Production Coordinator, Project Manager and Designer;
- Review contracts and make sure there are no problems with dates, locations, or other details;
- Interpret the vision of Designers as tangible design and décor while ensuring this vision fits within budget, venue and production timeline;
- Manage onsite set up, build, and break down of events;
- Oversee all aspects of the venue, on-site vendors and production staff;
- Venue sourcing and valuation, including space measurement, max. electricity supply, etc.
Event Production Manager
Frontiers Group
Shanghai
04.2010 - 04.2011
- Produce all relevant production paperwork including but not limited to site plans, event management plans, safety and emergency plans;
- Build and oversee budget;
- Source venues, décor, entertainment, stationery, welcome bags, etc. and obtain pricing and availability for all items;
- Oversee the production of materials such as related décor structures, brochures, invitations, and other printed materials;
- Oversee all administrative tasks pertaining to assigned events: schedule and attend design meetings, vendor meetings, and site visits, submit all debits, purchase orders, and check requests in a timely manner;
- Train and supervise interns and production assistants required for events.
Education
Bachelor of Arts - English
Shanghai Ocean University
Shanghai 09.2002 - 06.2006
Skills
Vendor and contract negotiations
Cross-functional teams leadership
Project Management
Venue selection
New Business Development
Vendor relationship management
Events logistics management
Scheduling
Client meetings
Budget development
Software
Sketchup
Interests
Soccer
Timeline
Event Manager
Shanghai Joy Creation Co., Ltd.
05.2019 - Current
Assistant Event Manager
APAX Group
09.2015 - 08.2018
Senior Event Production Specialist
APAX Group
09.2013 - 03.2015
Event Production Manager
Shanghai Walking Advertising Co., Ltd.
08.2011 - 08.2012
Event Production Manager
Frontiers Group
04.2010 - 04.2011
Bachelor of Arts - English
Shanghai Ocean University
09.2002 - 06.2006