Fiona YIP
Executive Assistant I (NSD), HAHO
Hong Kong
Summary
I am currently currently working as an Executive Assistant I in the Nursing Services Department at the Hospital Authority Head Office, I bring nearly four years of experience in administrative and support roles within the Hospital Authority. I have developed strong skills in preparing presentation materials and progress reports, and conducting data analysis for management review. I also handle general administrative tasks, including filing, record-keeping, and procurement support. Additionally, I provide logistical support for corporate meetings and departmental events. I am a self-motivated individual who consistently seeks opportunities to improve work processes and enhance operational efficiency.
Overview
16
16
years of professional experience
Work History
Executive Assistant I (NSD)
Hospital Authority Head Office
03.2022 - Current
- Perform data input, verification, analysis and compile statistics reports
- Provide presentation materials, progress reports, and data analysis for management review
- Provide administrative and logistical support for meetings, including venue setup, meeting scheduling, agenda preparation, report compilation, and drafting meeting notes
- Support departmental events by coordinating venue booking and setup, preparing attendance lists, name badges, floor plans, souvenirs, event rundown, and arranging refreshments
- Handle general administrative tasks such as filing, record keeping, and document disposal
- Manage office supplies, including ordering stationery and printer toner by i-procurement
- Serve as the secretary for the senior manager of the Nursing Services Department and assist in scheduling meetings
Executive Assistant II (ICT)
Queen Mary Hospital
04.2021 - 03.2022
- Maintained and updated infection control records to ensure compliance and accuracy
- Managed departmental reports and statistics, including preparation of quarterly and progress reports
- Consolidated ward returns and prepared presentation materials and data for management review
- Provided logistical support for meetings, including venue booking, setup, attendance lists, and meeting materials
- Assisted in planning, coordinating, and executing departmental programs and activities
- Managed departmental stock and inventory, including handling asset disposal matters
- Arranged office supplies and supported procurement processes
- Performed reception duties such as handling telephone enquiries, ordering samples, and coordinating document delivery
Marketing and Sales Manager
Pedorthic Technology Limited
05.2017 - 04.2021
- Planned and delegated marketing tasks to the marketing executive
- Supervised and monitored the progress of marketing projects
- Conducted regular performance reviews, resolved challenges, and provided guidance to enhance team effectiveness
- Drafted contracts and prepared quotations; handled customer inquiries and resolved complaints
- Prepared reports for management meetings, including operational procedures, project proposals, and data analysis
- Developed and implemented marketing strategies to strengthen brand image and achieve business goals
- Designed and managed digital platforms such as the company website, Facebook, and YouTube
- Executed marketing initiatives including brochures, displays, promotional videos, sales kits, and article write-ups
- Organized and participated in seminars, workshops, and exhibitions
Sales & Marketing Executive
East View Engineering Company Limited
04.2013 - 03.2017
- Designed product catalogues and promotional leaflets
- Conducted market research and prepared sales forecast reports
- Followed up on orders and provided high-quality customer service
- Prepared quotations, tender documents, product samples, and technical specifications
- Coordinated with internal teams and external partners to ensure smooth operational flow
Marketing Executive
Eco-Logic Manufacturing Limited
10.2010 - 03.2013
- Responsible for market development in electronic products
- Followed up after client meetings and prepared quotations and presentations
- Handled administrative tasks such as filing, answering calls, photocopying, and scanning
- Developed and executed sales and promotional campaigns
- Represented the company at exhibitions to explore sales opportunities and grow the customer base
Business Executive
Shinhint Group
03.2010 - 09.2010
- Identified business opportunities in the earphone market
- Managed key accounts including Best Buy, Philips, i.Tech, and Microlab
- Participated in client meetings, presentations, and factory orientations
- Prepared quotations and provided input on legal agreements
- Monitored project schedules and budgets to meet client requirements
- Acted as a liaison between internal teams and clients, ensuring clear and effective communication from design to production
Business Executive
Hong Kong Trade Development Council
11.2008 - 03.2009
- Developed advertising business through both print and online channels
- Provided customer service by following up on orders and responding to enquiries
- Participated in the Council’s outreach sales activities, including roadshows, seminars, and promotional events
Education
Bachelor Degree - Business Administration
The Open University of Hong Kong
01.2008 - 12.2008
Associate Degree - Business Administration
HKU SPACE Community College
04.2001 -
HKCEE Certificate -
Po Leung Kuk Ma Kam Ming College
04.2001 -
Skills
ADMINSTRATIVE
- Prepare accurate and professionally formatted documents
- Prepare reports for senior management
- Plan and organize functions and events
- Highly proficient in IT
- Strong knowledge of High levels of accuracy
- Strong knowledge of MS Word, Excel and PowerPoint
PROFESSIONAL
- Prioritize and manage multiple tasks
- Meet tight deadlines
- Excellent time management
- Problem-solving abilities
- Strong communication skills
- Organizational skills
- Highly dependable
- Coordinate and collaborate effectively
Awards And Other Qualifications
- Certificate in Putonghua Proficiency Test, 2015
- HKU Space Community College Scholarships, 2005
Timeline
Executive Assistant I (NSD)
Hospital Authority Head Office
03.2022 - Current
Executive Assistant II (ICT)
Queen Mary Hospital
04.2021 - 03.2022
Marketing and Sales Manager
Pedorthic Technology Limited
05.2017 - 04.2021
Sales & Marketing Executive
East View Engineering Company Limited
04.2013 - 03.2017
Marketing Executive
Eco-Logic Manufacturing Limited
10.2010 - 03.2013
Business Executive
Shinhint Group
03.2010 - 09.2010
Business Executive
Hong Kong Trade Development Council
11.2008 - 03.2009
Bachelor Degree - Business Administration
The Open University of Hong Kong
01.2008 - 12.2008
Associate Degree - Business Administration
HKU SPACE Community College
04.2001 -
HKCEE Certificate -
Po Leung Kuk Ma Kam Ming College
04.2001 -
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