CHAN Kwok Chiu Simon

Expansion of the Legislative Council Complex

Mainly involved in the LegCo Complex Expansion project . This is a very high profile and sensitive project which demand for skilful, responsible, knowledgeable and rich experienced officer in Design and Build contract to manage it.

Major Duties

Project Implementation & Programming

• Ensured project completion on time and within budget through effective planning and monitoring.
• Coordinated closely with LegCo Secretariat and departments to implement fast-track project programmes.
• Enhanced user satisfaction by consistently meeting project deadlines and exceeding expactations in terms of quality
• Organized ad-hoc interdepartmental meetings to obtain timely inputs on critical issues.
• Delivered high-quality projects within budget constraints by implementing effective cost control measures.
• Supervised PM team on design coordination and presentations to LegCo President and Commission.
• Monitored user change requests to ensure compliance with approved Schedule of Accommodations , assessing feasibility of additional works.
• Provided inputs on replies to public and LegCo Members’ enquiries and complaints.

Contract Administration & Contractor Management

• Monitored design and site progress to ensure adherence to approved programmes.
• Supervised PM coordination with users, contractors, consultants, and departments for statutory submissions and approvals.
• Reviewed contractor programmes to accommodate site or client-driven changes.
• Issued clear directions and instructions through correspondence and regular meetings.
• Assessed and reflected contractor performance in official performance reports.

Financial Control

• Managed project budget and cashflow to maintain delivery within approved financial limits.
• Monitored expenditure status and adjusted cashflow forecasts promptly.
• Provided financial assessments and recommendations to client for additional work requests.

Led a team of 23 Senior Project Managers and Project Managers including architects, building services and structural engineers, quantity surveyors, landscape architects and architectural assistants, as well as with a team of Technical Staff. Oversaw 24 capital works projects and 23 minor works projects under the Capital Works Reserve Fund from feasibility to post-handover services.

Major Duties

Project Implementation and Management

• Collaborated with SPMs and PM on project progress and site safety to ensure alignment with timelines and safety standards.
• Maintained communication with Bureau/Departments (B/Ds) for policy updates to guide project implementation.
• Led SPMs/PMs in managing reporting to LegCo and District Council (DC)on project progress.
• Developed strategic plans for new projects and determined implementation and procurement approaches.
• Conducted interviews with contractors/consultants to address unsatisfactory performance.
• Monitored defect rectification and final accounts to ensure timely issuance of maintenance certificates and account settlements.
• Reviewed expenditures of capital works projects, set expenditure targets, and guided teams to achieve them.

Financial Management

• Coordinated on financial planning and tracking for capital works and block vote projects.
• Provided regular outturn forecasts and expenditure reports.

Advisory Services and Public Relations

• Supported Project Director (PD) in providing advice/comments on policy matters, guidelines, and project financial statuses.
• Offered technical assistance to clients addressing inquiries from the public, LegCo, and DC.
• Managed public concerns and media inquiries, ensuring compliance with ArchSD’s performance standards.
• Coordinated reporting to LegCo & DC on politically sensitive issues related to projects.

Staff Management and Administration

• Engaged in discussions with high-level government officials providing technical input on relevant policies.
• Allocated tasks to SPMs/PMs based on capabilities; supported and motivated staff for optimal output.
• Collaborated with client B/Ds to secure additional resources for ArchSD projects.
• Acted as PD in his absence; conducted staff appraisals and prepared assessment reports.

Preventive Maintenance Inspection (PMI) Project Management, Contract Administration, and Financial Control Technical Advice, Public Concerns, and Staff Management

Led a team of 3 Project Managers including architects and building services engineers. Oversaw 5 capital works projects and minor works projects under the Capital Works Reserve Fund from feasibility to post-handover services:

(a) Tamar Development Project– Minor Works/in-house

(b) WSD and CSD Headquarters Project, Cha Wan, Hong Kong - In-house + Consultancy

(c) Joint-user Government Office Building in Tseung Kwan O – Design and Build

(d) Hong Chi Morninghill School– Consultancy

(e) ATV Hilltop Station at Cloudy Hill (Tai Po) and at Lamma Island - Minor Works/in-house

Major Duties

Preventive Maintenance Inspection (PMI)

• Coordinated PMI for LegCo Complex and Central Government Offices with Property Services branch.
• Followed up with the Main Contractor on rectification of latent defects and improvement works.

Project Management, Contract Administration, and Financial Control

• Liaised with client departments for approval of proposed project scope changes and revised TFS.
• Coordinated cost-saving exercises in response to comments from Development Bureau
• Formulated delivery strategies considering in-house resource constraints on technical support.
• Conducted procurement of AACSB consultancy services, including preparing Consultancy Briefs for Express of Interest and Technical & Fee.
• Provided input on presentation materials and reports for PQDVC submissions.
• Engaged with client departments on DC papers and presented updates on projects.
• Provided architectural support for TFS preparation.
• Managed funding applications and procurement for minor works projects.
• Coordinated with client and user departments on SoA, e-Room Data Sheets, and functional briefs for D&B contracts.
• Collaborated with QS for prequalification tender and main document preparation for D&B contracts.
• Conducted procurement for consultancy services related to design/site utilization studies.
• Prepared RAE bids and addressed inquiries from DEVB and FSTB.

Technical Advice, Public Concerns, and Staff

Management

• Provided input on Q&As and responses to public complaints/enquiries.
• Acted as Chief during leave periods.
• Allocated tasks to project managers, providing support and motivation for effective outputs.
• Conducted staff appraisals and prepared assessment reports

Seconded to Heritage Conservation of DEVB involved in developing and implementing policies for heritage conservation, oversees projects, and conducts Heritage Impact Assessments. Managed funding programs and engaged with the public through inquiries and awareness campaigns. Also reviewed statutory submissions, conducts research, collaborates with experts, and managed junior staff and project teams

Major Duties

Project Implementation and Consultant Management for Revitalising Historic Buildings Through Partnership Scheme (R-Scheme)

• Prepared meeting papers for LegCo Development Panel, PWSC, and FC.
• Supervised and monitored consultants on design development and statutory submissions, including S16 planning applications and general building plans.
• Convened design workshops with ArchSD Heritage Unit and Antiquities and Monuments Office for design proposal feedback.
• Reported on consultant performance and implemented necessary follow-up actions.
• Coordinated with NGOs for submission of Consultants’ Performance reports.
• Collaborated with the IT section and consultants to establish a web-based Contractor and Consultant Management system

Financial Assistance for Maintenance Scheme on Built Heritage (FAS Scheme)

• Vetted, collated, and recommended approvals or rejections of applications from private owners for the FAS Scheme.
• Monitored progress, quality, and expenditure of maintenance/renovation works for approved applications.
• Conducted regular audits to ensure compliance with grant commitments by applicants.
• Reviewed and improved application procedures to simplify the FAS Scheme assessment mechanism

Heritage Impact Assessment (HIA)

• Oversaw and monitored HIA implementation, reviewing papers for submission to the Antiquities and Advisory Board.
• Identified management bodies and prioritized repair works for graded historic buildings on unallocated government lands.
• Managed conservation projects, including the preservation of Lung Tsun Stone Bridge and other historic sites.
• Supported heritage conservation policy development and coordinated LegCo submissions.
• Collaborated with AMO to implement 3D laser scanning technology for documenting monuments and historic buildings

Financial Control, Advisory Services, and Public Concerns

• Prepared RAE returns for PWP R-Scheme projects.
• Monitored project expenditures to ensure compliance with budget commitments for R-Scheme and FAS.
• Provided responses to public inquiries and managed reports for internal meetings.
• Allocated tasks to subordinates and managed their performance for effective outputs

Led a team of 9 Project Managers in various professionals including architects, building services and structural engineers, quantity surveyor and assistant architects. Oversaw 5 capital works projects and minor works projects under the Capital Works Reserve Fund from feasibility to post-handover services:

(a) Tamar Development Project – Design and Build

(b) Modification Works to LegCo Complex for New Footbridge Connection– Minor works /In-house

(c) West Kowloon Law Courts Building– Design and Build

(d) Tamar Green Carpet Extension – Minor Works / In-house

(e) Temporary Public Open Space & Pet Garden at the New Central Harbourfront – Minor Works / In-house

Major Duties

Project Management, Contract Administration, and Financial Control

• Provided advice for project scope and implementation program formulation.
• Conducted preliminary feasibility studies and reviewed development potential for Technical Feasibility Study (TFS) completion.
• Liaised with clients on LegCo consultations, prepared PWSC and presentations for Project Quality Design Vetting Committee, District Council, and Harbourfront Commission.
• Coordinated with project teams and QS on prequalification and main tender documentation for D&B and minor projects.
• Monitored construction progress through site visits, regular meetings, and program updates.
• Ensured user changes were within the approved SoA; assessed feasibility for proposed additional works.
• Supervised PMs and APMs on design submissions vetting for D&B projects, coordinating feedback from users and stakeholders.
• Organized meetings/workshops with Contractors, Designers, Clients, and end-users for design development.
• Monitored handover progress and coordinated with end-users for timely move-in.
• Followed up with Contractors to complete outstanding works and monitored defect rectification progress.
• Coordinated with relevant departments for statutory submission approvals.
• Provided assessments/recommendations for improvement works, coordinating with clients, end-users, and Contractors.
• Monitored and assessed Variation Orders (VO), liaising with QS and Contractors to settle claims and finalize accounts within budget.
• Prepared cash flow forecasts and monitored expenditure status for RAE returns.

Technical Advice, Public Concerns, and Staff Management

• Provided input on Q&As and Line-to-Take for client and public complaints/inquiries.
• Allocated tasks to PMs, APMs, and technical staff based on capabilities; offered support and motivation for effective outputs.
• Conducted staff appraisals and prepared assessment reports

Mainly involved in the Tamar Development Project from pre-tender stage to post-handover services. This is a very high profile and intricate mega project which covers the design and construction of the Central Government Complex, the Legislative Council Complex, an open space on deck and two elevated walkways. The development is an iconic landmark in Hong Kong

Major Duties

Project Implementation & Programming

• Led the prequalification exercise by establishing a remote venue and coordinating renovation services.
• Updated the Tamar website and secured facilities for prequalification assessments.
• Managed a team to evaluate submissions and compile briefing notes.
• Assisted in preparing the PWSC paper and provided technical support for public inquiries regarding environmental reports.
• Updated tender documents through review and coordination with departments.
• Managed post-tender activities, including responding to inquiries and organizing public viewing logistics.
• Coordinated responses to over 250 tender queries and ensured the timely execution of the Public Viewing Exhibition.
• Led the technical support team for tender assessments, submitting reports to the Technical Committee on schedule.
• Coordinated pre-contract works to prepare for the contract stage, including PBDVC submissions and land allocation
• Worked with the QS and Contractor for timely contract documentation and awarded the contract as scheduled in January 2008.
• Successfully organized the contract signing ceremony on January, 2008, and ensured a smooth site handover on February 2008.

Contract Administration & Contractor Management

• Supervised PMs, APMs to review AIP/DDA submissions, material submissions and co-ordinate comments from users and concerned parties to meet the programme.
• Convened workshops amongst Contractor/designers, Clients and user departments as and when required to ensure detail design development in line with users’ latest requirements.
• Resolved technical problems and co-coordinate comments of all concerned parties to timely obtain agreement on the design.
• Organized meetings regarding the Section 16 TPB amendment, securing necessary comments for submission.
• Reviewed the mock-up for LegCo member seats in preparation for full-scale production.
• Closely monitored construction works progress including site visit, regular meetings, coordination meetings to ensure adherence and updating of the programme.
• Arranged inspections to review sample floor by client to obtain approval on the proposed design and materials workmanship.
• Monitored the handover progress and coordinate with end-users for the move-in in accordance with the agreed schedule.
• Closely follow up with the Contractor to complete the outstanding works and monitor the the progress of defect rectification.

Financial Control

• Collaborated with PQS to review contractor-claimed Variation Orders (VOs), clarifying items and reducing disputes.
• Worked with the Contractor to conduct a feasibility study on an additional internal staircase, providing timely assessments on cost and time implications for the client

Mainly involved in school projects including primary schools, secondary schools and special schools from pre-tender stage to post-handover services.

Major Duties

• As a liaison architect to provide advice/comments to PM on consultant’s submission of design vetting. Co-ordinated with PM to assess the School Sponsors’ requirements for the design of school and provide advice to PM for responding to Education Bureau
• Carried out feasibility study to determine the site constraints and land matter. Timely completed Technical Feasibility Study with tight schedule within the target deadline.
• Co-ordinated with project team and Education Bureau to assess the School Sponsors’ requirements and incorporate them in the design
• Monitor the Consultant’s performance on their duty for tender documentation and checked tender drawings/document. Coordinate technical meetings with consultant, school sponsor and EMB to go through the detail design
• Monitored Consultant’s performance on their duty for construction supervision and contract administration. Assessed the School Sponsor’s requested for changes.
• Attended site meetings to closely monitor the contractor’s performance
• Post contract works for in-house projects include communication with school operator and EMB on the project feedback. Updated defects list and checked defect rectification

Regional Council's Indoor Recreation Centres
I independently manage improvement works and air-conditioning retrofits for 30 existing Indoor Recreation Centres in the New Territories, with a total contract sum of approximately HK$600 million, executed in five stages. My responsibilities include:

• Conducted feasibility studies and preparing outline proposals.
• Liaised with consultants to prepare production information and reviewing shop drawings.
• Oversaw general contract administration, including correspondence, architect instructions, and claim assessments.
• Chaired site and project meetings to review contractor progress and client requirements.
• Conducted site visits to assess construction progress and quality.

Hong Kong Sanatorium & Hospital Phase 2 Redevelopment
This project involves constructing a new extension for the hospital, including a Specialist Clinic, Out-patient Department, Radiology Departments, Operating Theatres, and a Nurse Quarters block. My role encompasses:

• Negotiated with government departments and submitting plans.
• Detailed design and coordination with consultants and hospital specialists.
• Meeting with clients to discuss changing requirements.
• Prepared specifications and preparing production drawings for tender.
• Assessed and analysed tenders.
• Led site meetings to monitor foundation work and resolved site issues.
• Handled general contract administration tasks, including correspondence and claim appraisals.

I worked on the major mixed-use development at Diamond Hill, known as Hollywood Plaza, which encompasses 160,000 sq.m. of residential and retail space along with required public facilities. My primary responsibilities included:

• Design coordination with the consultant team.
• Contract administration, including correspondence, architect instructions, and government submissions.
• Specification writing and production drawing preparation.
• Attended site and project meetings to review contractor schedules and resolve issues.
• Conducted site visits to assess construction progress and quality, as well as reviewing shop drawings.

As the Principal of my one-man architectural practice, I provided design services and project management for small-scale projects, including:

• Two new single-family houses (3,000 sq. ft. each).
• Renovations of two older houses (7,000 sq. ft. and 8,500 sq. ft.).
• A house extension for a listed historical building (3,000 sq. ft.) in a prestigious area.
• Interior decoration for two fashion stores, a photo studio, and a gift shop.

My practice enhanced my experience in running a small office, directly advising clients on development potential, budget control, and professional services. I also offered services such as:

• Advised on site selection and calculating development potential per statutory regulations.
• Conducted building surveys and preparing reports on historical buildings.
• Negotiated with neighbours and the Planning Department for alterations to listed buildings.
• Provided interior design services, including furniture selection and detailed design studies.
• Negotiated tenancy agreements on behalf of clients.

I worked on three urban residential redevelopment projects at different stages: outline proposal, detailed design, and on-site operations. This experience helped me gain valuable knowledge, enabling me to pass the professional examination and become a licensed architect.

Collingwood Village (Outline Proposal Stage):

• Assisted the project manager in researching, analysing, and documenting a conceptual plan for rezoning industrial land into a residential community.

International Village Phase I (Detailed Design Stage):

• Contributed to the detailed design of a residential and commercial complex featuring underground parking, a two-storey commercial base, three and six-storey condominium blocks, and a 32-storey landmark apartment tower.

Wellington Mews Phase I & II (On-Site Operations):

• Assisted the contract architect with contract administration for a housing project that includes two-storey townhouses, four-storey apartment blocks, and two high-rise apartment towers on a 5.7-acre site.

I worked on the 'Criterion' project, a large commercial development in central London that included a new ten-level building for retail and office use, as well as renovations to a listed historical building. I gained valuable on-site experience and developed the ability to make quick decisions under pressure.

• Conducted building surveys and preparing reports on the existing historical building. Liaising with consultants and specialist contractors to prepare production information.
• Reviewed shop drawings.
• Managed general contract administration tasks, including correspondence and claim appraisals.
• Chaired site and project meetings to monitor the contractor's progress and adapt to changing client requirements.
• Conducted site visits to assess construction progress and quality.