Carine Li

Responsibilities in Wellness area:

• Implementing in person and virtual Wellness events of the Group with over 90% of attendance
• Budget planning and monitoring of Wellness expenses
• Overseeing the utilization of the Employee Assistance Program across the Head Office and Business Units plus evaluating the contract terms of the provider's service
• Creation and editing presentation deck, spreadsheet and other documents
• Processing promotional materials and recording of Wellness Seminar on internal platform
• Onsite flu vaccination program coordination with insurance brokers for Head Offices in two locations

Responsibilities in Secretarial & Administration area:

• Manage the calendar and appointments for the Head of Employment and People & Culture
• Organize meeting schedules, conference calls and virtual meetings with Business Units, internal departments, overseas representative offices and business partners
• Preparation of correspondence, agenda and presentation materials for meetings
• Managing phone calls and emails by coordinating with relevant teams or departments
• Processing payment requisition and reimbursement claim
• Coordination of Signature book for Retiring Directors between Head Office, Business Units and Overseas Office
• On and off boarding arrangement for new joiners and leavers with IT and Admin Dept

• Manage the calendar and appointments for the Group HR Director
• Organize meeting schedules, conference calls and virtual meetings with Business Units, senior management, overseas representative office and business partners
• Update the yearly planner regularly including important events, meetings and personal matters
• Preparation of presentation materials and other documents for Board Meetings & Management Meetings
• Travel arrangement and travel visa application for the boss
• Preparation of travel expenses, corporate credit card expenses claim and payment requisition
• Maintaining the e-filing system, database updates and records update
• Coordination of Townhall Meetings & Staff Activities
• Providing support for the Annual HR Conference

• Manage the calendars, meeting schedules and appointments for the General Manager
• Organizing travel arrangements for approximately nine individuals, including the boss, colleagues, press, and celebrities, for a single trip
• Budget planning and monitoring expenses for repair & maintenance works for office & average 8 stores
• Price negotiation and reviewing contracts with vendors for office & average 8 stores
• Coordination between contractors, landlords, stores and Retail Operations Dept for store renovation, repair and maintenance as well as housekeeping works for average 8 stores
• Coordination of relocation works for office and average 8 stores
• Monitoring the inventory and replenishment of equipment, packaging and printing materials for average 8 stores
• Support in Marketing Events, Annual Dinner & Festive Lunch

• Manage the calendar, meeting schedules and appointments for the Managing Director
• Arrangement of air tickets, hotel accommodation, transportation and travel visa application for boss, colleagues, press & celebrities
• Preparation of agenda, presentation materials for Management meetings & taking minutes
• Handling correspondence, memo, e-mails and screening of incoming calls
• Arrangement of activities for Senior Management of HK and Italy Headquarters
• Preparation of monthly travel expenses and corporate credit card reports
• Managing personal tasks for the boss
• Support in Marketing Events, Annual Dinner and Festive Lunch

• Manage the calendar & meeting schedules for the Manager
• Minute taking during internal meeting
• Screening of phone calls and redirecting calls to other team members
• Maintain departmental database and filing system
• Coordination among guests & internal departments by providing necessary equipment and services

• Preparation of legal documents
• Arrangement of meetings with clients
• Handling incoming calls and correspondences
• Maintaining the filing system