Summary
Overview
Work history
Education
Skills
Languages
Timeline
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Baiju Mathew

Baiju Mathew

Sharjah,United Arab Emirates

Summary

Productive professional with comprehensive experience in logistics and inventory management. Fosters relationships with clients and suppliers to boost rapport. Organised and quick in analysing and revising logistical procedures.

Overview

18
18
years of professional experience
2
2
years of post-secondary education

Work history

Logistics Coordinator

Emerson FZE
Dubai, United Arab Emirates
07.2017 - Current
  • Liaised with customers to provide order updates and confirm delivery dates and requirements.
  • Facilitated smooth shipping processes, preparing dispatch export documentation to customs requirements.
  • Kept appropriate inventory levels by optimizing availability against warehouse space.
  • Analyzed and reconciled stock differences using [Software] for consistent stock alignment.
  • Communicated with carriers, shipping lines, and external haulage contractors.
  • Improved sales order processes by identifying opportunities in shipment efficiencies.
  • Monitored trends to determine rates and maintain consistent competitiveness.
  • Oversaw recording and timely dispatch of loads.
  • Maintained compliance with customs legislation related to documents and import and export requirements.
  • Monitored orders, identifying and communicating status or delays to internal and external stakeholders.
  • Supported data accuracy for all systems and documentation required for import and export compliance.
  • Worked with procurement team and suppliers to reduce waste and minimize carbon footprint.
  • Optimized vehicle utilization and cost-effectiveness in line with company targets.
  • Drafted and reviewed certificates of conformity, commercial invoices, and customs declarations to verify accuracy.
  • Logged and communicated shipment data to suppliers, manufacturing, and sales teams.
  • Managed import consignments through approved clearing agents.
  • Completed shipment documentation to company standards.
  • Received incoming goods and organized pallets to optimize warehouse space.
  • Adhered to legal and regulatory requirements while processing imports and exports.
  • Performed audits to review product conformance and presentation.
  • Handling Import and Export Freight Invoicing and supporting freight forwarders in clearing pending invoices.
  • Trade Compliance Gatekeeper for Shipping.
  • Act as backup response personnel for any escalations associated with Trade Compliance import and export transactions.
  • MIC Systems Administration.
  • Creating files for supporting Inbound transactions in MIC.
  • Creates Bill of Materials (BoM) for non-standard work scenarios.
  • Supporting users on issues faced during Import and Export such as Interfacing, BOM, Onhand Issues in MIC, and part number issues.

QuickShipMEA Storekeeper

Jebal Ali
Dubai
12.2014 - 07.2017
  • Receive shipments and ensure all the delivery documents are in order i.e
  • Invoice, Packing list, Bill of entry or Local goods entry / exit pass
  • Checking shipments for accuracy & safe delivery
  • Revert to supplier/shipper to resolve any issues
  • Storing materials in appropriate locations & registering the values in Mas-H
  • Organized Cycle counting drives on a weekly basis to maintain accuracy levels
  • Organize Annual Inventory counts for maintain accuracy levels with management team
  • Maintain documents related to incoming & outgoing materials in line with ISO & Trade Compliance Requirements
  • Assisted with inventory records required for ISO audit & certification
  • Offloading trucks using Fork Lifts, Cranes.

Team Leader/ Stock Controller

Hamriyah Freezone
Sharjah, United Arab Emirates
10.2006 - 11.2014
  • Maintain& control up to date stock position of the company in a computerized environment
  • Timely submission of Stock reports to the management
  • Overseeing the timely transport of materials from storage yard to other facilities and vice versa.
  • Monitoring inventory and pre-preparation of material requisitions as per requirements for maintaining minimum stock quantity
  • Ensure proper checking of material and make necessary arrangements for the issue
  • Prepare Overage/Shortage/Damage (OSD) reports
  • Prepare Material Issue Notes (MIN) and pick notes for project materials
  • Monitoring warehouse staff's day-to-day activities and leading the team as a Store In Charge
  • Posting of daily issued Material Site Requisitions
  • Controlling the issuing of materials to Projects
  • Arranging and controlling manpower for Bulk PO Deliveries, inspections, and issuances to production
  • Maintained neat and clean store areas in line with health and safety policies.
  • Trained warehouse staff to maintain stock inventory.
  • Carefully managed stock locations, selecting best-possible variables and container types to meet storage needs.
  • Minimized reporting errors when working in a fast-paced environment with a high volume of inventory.
  • Scheduled delivery and logistical operations to minimize the risk of delays.
  • Tweaked loading and unloading procedures in collaboration with warehouse staff to maximize efficiency.

In Charge / Data Entry Operator

Bharath Automobiles
Indore, India
12.2005 - 09.2006
  • Manage and coordinate all workshop-related works of mechanical
  • Arrange thenecessary material for the work
  • Act as a coordinator between thestore and the maintenance department
  • Ensure timely finishing of work and motivate co-workers to finish the work on time.
  • Maintained detailed administration and office procedures to improve accuracy and efficiency.
  • Supported executive leadership and office staff by managing operational workflow.
  • Generated weekly and monthly reports for managers.

Education

Board of Higher secondary examinations -

St. Thomas HSS, Thiruvalla
India
06.2002 - 03.2004

Advance Diploma In Computer Application - Computer Applications and Languages

JECF, Changanacherry, Kerala
India

Dangerous Goods Regulations (DGR) Initial Category 6 from Aviation Training Center LLC Garhoud, Dubai, UAE (The International Air Transport Association (IATA) and UAE General - undefined

Skills

  • Purchasing Supplier Negotiation Time Management
  • Inventory control processes
  • Continuous process improvement
  • Logistics management
  • Warehouse operations
  • Export documentation
  • Compliance standards
  • Excel proficiency
  • Operations Management
  • Ability to handle pressure Multitasking
  • TECHNICAL SKILLS
  • Advanced Microsoft Office
  • Oracle, ERP

Languages

English
Upper intermediate
Malayalam
Native
Hindi
Advanced
Tamil
Intermediate

Timeline

Logistics Coordinator

Emerson FZE
07.2017 - Current

QuickShipMEA Storekeeper

Jebal Ali
12.2014 - 07.2017

Team Leader/ Stock Controller

Hamriyah Freezone
10.2006 - 11.2014

In Charge / Data Entry Operator

Bharath Automobiles
12.2005 - 09.2006

Board of Higher secondary examinations -

St. Thomas HSS, Thiruvalla
06.2002 - 03.2004

Advance Diploma In Computer Application - Computer Applications and Languages

JECF, Changanacherry, Kerala

Dangerous Goods Regulations (DGR) Initial Category 6 from Aviation Training Center LLC Garhoud, Dubai, UAE (The International Air Transport Association (IATA) and UAE General - undefined

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Baiju Mathew