Apple, Chung Yan Ki
Project Administrator
Hong Kong
Summary
Experienced Project Secretary with 10+ years in construction and interior contracting. Skilled in office operations and communication with stakeholders. Currently excelling as a Project Administrator at an Interior Fitting Out Company, leading project coordination and providing HR administrative support. Expertise in construction processes, project management, procurement, and shipping. Strong problem-solving and communication skills for timely and cost-effective project completion. Known for meticulous organization in managing documents, contracts, and invoices to maintain project efficiency.
Overview
13
13
years of professional experience
7
7
years of post-secondary education
3
3
Languages
Work History
Project Administrator
Plan In Interior & Contracting Company Limited
04.2022 - Current
- Oversee administrative tasks for various interior contracting projects including residential, hotels, and hospitals.
- Prepare project documents such as site memos, RFIs, and work instructions.
- Assist in ISO audits preparations and offer training to new project staff.
- Coordinate procurement and shipping activities.
- Assisted in budget management by tracking expenses and identifying cost-saving opportunities, contributing to overall financial efficiency of projects.
- Provided training to new staff on project administration processes, enhancing team capabilities and knowledge-sharing within the organization.
Project Secretary
Plan In Interior & Contracting Company Limited
05.2019 - 03.2022
- Provided administrative support for high-end luxury projects, including project management and document preparation.
- Facilitated material sourcing and shipping arrangements.
- Prepared meeting minutes and maintained project documentation.
- Supported senior management in task prioritization, improving workflow efficiency across multiple projects.
- Developed and implemented filing systems for project materials, enhancing accessibility for team members and stakeholders.
- Streamlined communication among team members by managing calendars, scheduling meetings, and distributing meeting agendas.
Project Secretary
Andy Tong Design Consultants Limited
03.2019 - 05.2019
- Managed project administration, financial tasks and shipping arrangement.
- Handled email communications and issued invoices.
- Supported project management tasks and documentation for fitting-out work and engineering services.
- Handled company accounts payable/receivable and maintained expense records.
Project Secretary
Solidwood Company Limited
04.2017 - 03.2019
- Assisted with operational tasks in supplying custom-made furniture for interior projects.
- Coordinated shipping arrangements (bookings, packing list, customs invoice).
- Sourced materials and placed orders; managed accounts payable/receivable.
- Handled office tasks (filing, paperwork, scheduling, notifications).
Project Secretary
Sentech Design & Contracting Company Limited
09.2014 - 04.2017
- Managed projects for high-end luxury brands, providing services in design, fitting-out, millwork production, and engineering.
- Coordinated shipping arrangements (bookings, packing list, customs invoice).
- Issued emails, quotations, and invoices; sourced materials and placed orders.
- Prepared documents for certifications (SA8000, ISO9000, ISO14001).
- Handled office tasks (filing, paperwork, scheduling, notifications).
Clerk
Ho & Partners Architects Engineers & Development Consultants Ltd.
10.2013 - 09.2014
- Provided tendering support for various projects across residential and commercial sectors.
Administrative Assistant
Precious Blood Secondary school
11.2012 - 07.2013
- Offered general administrative support to the school office.
Education
Diploma - Building Services Engineering
University of Hong Kong School of Professional And Continuing Education (HKU Space)
07.2025 - 04.2026
Contract Management Course - Contract Management Course in Construction Projects
School of Professional Development in Construction
Advanced Diploma - Secretarial and Administrative Studies
The Hong Kong Management Association
01.2014 - 01.2015
LCCI EDI Level 1 Certificate - Book-Keeping
Education Development International (EDI)
01.2011 - 01.2012
Bachelor of Arts (Hons) - Chinese Language and Literature
Hong Kong Shue Yan University
01.2008 - 01.2012
Skills
AutoCAD
Task prioritization
Problem-solving abilities
Project coordination
Skilled in video production
Project documentation
Documentation management
Multi-project coordination
Multitasking Abilities
Personal Information
- Available: 1 month
- Place of Birth: Hong Kong
Timeline
Diploma - Building Services Engineering
University of Hong Kong School of Professional And Continuing Education (HKU Space)
07.2025 - 04.2026
Project Administrator
Plan In Interior & Contracting Company Limited
04.2022 - Current
Project Secretary
Plan In Interior & Contracting Company Limited
05.2019 - 03.2022
Project Secretary
Andy Tong Design Consultants Limited
03.2019 - 05.2019
Project Secretary
Solidwood Company Limited
04.2017 - 03.2019
Project Secretary
Sentech Design & Contracting Company Limited
09.2014 - 04.2017
Advanced Diploma - Secretarial and Administrative Studies
The Hong Kong Management Association
01.2014 - 01.2015
Clerk
Ho & Partners Architects Engineers & Development Consultants Ltd.
10.2013 - 09.2014
Administrative Assistant
Precious Blood Secondary school
11.2012 - 07.2013
LCCI EDI Level 1 Certificate - Book-Keeping
Education Development International (EDI)
01.2011 - 01.2012
Bachelor of Arts (Hons) - Chinese Language and Literature
Hong Kong Shue Yan University
01.2008 - 01.2012
Contract Management Course - Contract Management Course in Construction Projects
School of Professional Development in Construction